A landscaping estimate tells a customer what a garden or lawn job will cost before you start: the materials, the labor, how often you visit and what is guaranteed. Use this free landscaping estimate template to list it all, add tax and a deposit, and download a PDF or Word file. There is no account to create.
What it is
A landscaping estimate is a written price for outdoor work such as lawn care, planting, paving, walls, irrigation and clean-ups. It describes the work and the area, lists the materials with their amounts and units, and prices the labor. For ongoing work it shows the price per visit and the number of visits. Outdoor jobs depend on weather, access and what is underground, so a good estimate says what could change the price and what isn't included. If the job involves digging, say who checks for underground utilities first. In the US a call-before-you-dig service exists for this.
What to include
- Your business details.
- The customer's name and the job address.
- The type of work and the size of the area.
- Materials with amounts and units.
- Labor, or the price per visit and number of visits.
- How often the work repeats.
- Water and access arrangements.
- A plant guarantee, if you give one.
- Who checks for underground utilities.
- What is not included.
- How long the estimate is valid, and any deposit.
How to fill it in
- Add your details, and a logo if you have one.
- Add the customer and the job address.
- Choose the type of work and describe the area.
- Add the materials from the landscaping list, with amounts and units.
- Add the labor, or enter the price per visit and the number of visits.
- Say whether plants are guaranteed, and who checks for underground utilities.
- Check the Included and Not included lists.
- Set the valid-until date and a deposit if you want one, check the preview and download the file.
Common mistakes
- Quoting materials without the amounts and units.
- Not saying how often visits happen, or what each visit covers.
- Forgetting delivery and debris removal.
- Digging without checking for underground utilities.
- Not saying whether plants are guaranteed.
- Not explaining what happens in bad weather.
- Leaving out what isn't included, such as tree removal.
- Leaving off a valid-until date.
Need something else?
One-off or ongoing?
- One-off work: list the materials and the labor, and say when it will be done.
- Ongoing work: give the price per visit, how often you come and what each visit includes.
- Say what happens when weather stops work.
- Say whether plants are guaranteed, and what the guarantee needs from the customer.
Common questions about the numbers
The discount comes off the subtotal first. Tax is then worked out on the taxable items after the discount. The deposit is a share of the total, and the balance is what is left.
Frequently asked questions
What should a landscaping estimate include?
Your details, the customer and job address, the type of work and area, materials with amounts and units, labor or visit prices, any guarantee, what isn't included and how long the price holds.
How do I price ongoing lawn care?
Many businesses price by the visit and say how often they come. Enter the price per visit and the number of visits and the form adds the line for you.
Should I guarantee plants?
Many landscapers offer a limited guarantee. Say how long it lasts and what the customer needs to do, such as watering, so the terms are clear.
Do I need to check for underground utilities?
Before digging, yes, where it is required or sensible. In the US, call 811 first. The form has a statement you can tick.
What about weather?
Say what happens when weather stops work, for example that visits move to the next suitable day.
Is a landscaping estimate the same as a quote?
No. An estimate is a best guess that can change. A quote is a fixed price. Use a quote when the design and materials are settled.
How long should it be valid?
Many landscapers use 30 days, since material and plant prices can change. Write the date on the estimate.
Last reviewed October 5, 2026
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This page gives general information and a template. It is not legal or tax advice.
Quicklet provides general document templates, not legal advice. Laws vary by location.