A cleaning estimate tells a customer what a clean will cost before you arrive: the type of clean, the rooms, how often and what you bring. Use this free cleaning estimate template to list it all, add tax and a deposit if you want one, and download a PDF or Word file. There is no account to create.
What it is
A cleaning estimate is a written price for a clean at a home or workplace. It names the type of clean, the size of the property, the rooms and extras included, how often the clean repeats and who supplies the products and equipment. It is a best guess based on what you know before you arrive, so it should say what could change the price, such as a home that is dirtier than described. Add-ons such as the oven, the fridge and interior windows are easiest to understand when each one is its own line. For repeat cleans, the estimate should also say whether the price is per visit and how cancellations work.
What to include
- Your business details.
- The customer's name and the address.
- The type of clean and the size of the property.
- The rooms and areas included.
- Add-ons priced as separate lines.
- How often the clean repeats.
- Who brings the supplies and equipment.
- The time you expect it to take.
- What is not included.
- How long the estimate is valid, and how you are paid.
How to fill it in
- Add your details, and a logo if you have one.
- Add the customer and the address.
- Choose the type of clean and enter the size of the property, the bedrooms and the bathrooms.
- Tick the areas that are included.
- Add the line items from the cleaning list, with add-ons as separate lines.
- Say who brings the supplies, how often it repeats and how long you expect it to take.
- Check the Included and Not included lists.
- Set the valid-until date, check the preview and download the file.
Common mistakes
- Quoting one price without saying which rooms it covers.
- Burying add-ons inside the main price.
- Not saying who brings the supplies.
- Not saying whether a repeat price is per visit.
- Giving no cancellation terms.
- Writing door or lockbox codes on the estimate.
- Leaving out what isn't included, such as exterior windows.
- Leaving off a valid-until date.
Need something else?
Settle these first
- The type of clean and the size of the home.
- Which rooms and extras are included.
- Who brings the supplies and equipment.
- How often it repeats, and how cancellations work.
Common questions about the numbers
The discount comes off the subtotal first. Tax is then worked out on the taxable items after the discount. The deposit is a share of the total, and the balance is what is left.
Frequently asked questions
What should a cleaning estimate include?
Your details, the customer and address, the type of clean, the size of the property, the rooms and extras included, how often it repeats, who brings the supplies, the price and how long it holds.
How do I price a cleaning job?
Many cleaners price by the clean, by the hour or by the size of the property. Pick the way that fits your business and state it clearly. The form supports each.
Should add-ons be separate lines?
Yes. Listing the oven, the fridge or windows as their own lines makes the price easy to follow and easy to change.
Should I mention insurance?
If your business is insured or bonded, saying so can reassure customers. Only tick those boxes if they are true.
What about repeat cleans?
Say whether the price is per visit, how often you come and how cancellations work.
Is a cleaning estimate the same as a quote?
No. An estimate is a best guess that can change. A quote is a fixed price. Use a quote when the job is clear and you can price it firmly.
How long should a cleaning estimate be valid?
Many cleaners use 14 days. Choose what suits you and write the date on the estimate.
Last reviewed October 5, 2026
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This page gives general information and a template. It is not legal or tax advice.
Quicklet provides general document templates, not legal advice. Laws vary by location.